Subsoil user's electronic account in Ukraine

The purpose of creating and maintaining the Electronic Cabinet is to ensure the conditions for interaction between applicants/subsoil users and the State Service for Geology and Subsoil through appropriate automated workplaces.

Interaction is implemented through a portal solution for users of the Electronic Cabinet using services, information resources, and software and hardware solutions.

Processing of such applications and documents is carried out through automated workstations of the administrator of the Electronic Cabinet, state authorities and local governments, and employees of the State Service for Geology and Mineral Resources.

The functionality of the Electronic Office provides:

- access of users of the Electronic Cabinet to the corresponding automated workplace after completing the electronic identification/authentication procedure using an integrated electronic identification system, electronic signature and/or seal based on a qualified public key certificate;

- ability to create, edit, upload and submit documents and information, as well as automatic registration of submitted electronic documents;

- receiving information about control measures planned by the holder of the Electronic Account;

- automation of the processes of creation, collection, receipt, storage, use, distribution, protection, and security of information (information and/or data), as well as the creation, processing, sending, transmission, receipt, storage, and use of electronic documents in the field of geological study and rational use of subsoil;

- creation and submission of applications and documents: for obtaining a special permit for the use of subsoil; for extending the validity period of a special permit; for amending a special permit; for initiating a subsoil plot for auction; for registering artesian wells; for registering oil and gas wells;

- providing extracts from registers and databases generated using the Electronic Office;

- visualization using the contours of subsoil areas of valid special permits of the applicant/subsoil user;

- checking the entered coordinates of the subsoil area for intersection with subsoil areas with valid special permits, for which relevant applications have been submitted, a competition has been announced for the conclusion of production sharing agreements, contours of mineral reserve calculation plans, objects of the nature reserve fund, contours of subsoil areas;

- providing information to the holder of the Electronic Account on the elimination of violations established in the regulations and identified during the implementation of state geological control measures over the conduct of geological study work and rational and effective use of subsoil;

- signing an agreement on the terms of subsoil use;

- posting an information sheet regarding the amount of the fee (charge) for granting a special permit for subsoil use, extending its validity period, and making changes to a special permit for subsoil use.

Electronic information interaction of the Electronic Cabinet with electronic information resources is carried out using the system of electronic interaction of state electronic information resources.

The electronic office is a component of the unified state electronic geoinformation system for subsoil use and a functional module of the Unified Ecological Platform "EcoSystem".

Access to the Electronic Cabinet is provided through the State Geological Web Portal, the Unified State Electronic Geoinformation System for Subsoil Use.

The electronic office operates 24/7, except for scheduled and unscheduled preventive and/or technical work related to the elimination of technical and/or methodological errors or technical malfunctions.

Registration of submitted applications and documents is carried out exclusively on working days and during the working hours of the holder of the Electronic Account. 

Authorized access to the Electronic Cabinet is carried out using a qualified or advanced electronic signature (hereinafter referred to as the electronic signature). After authorization, the applicant/subsoil user is granted access to his automated subsoil user workplace.